A one-page record of the agreed mileage at handover, and what the remaining allowance means for the incoming business.
Use it when: You are transferring a lease and want the mileage position agreed in writing, so nobody is surprised at the end of the term.
Why it matters
Excess mileage charges fall on whoever holds the agreement at the end, not on whoever did the miles.
Agreeing the figure and the remaining allowance on the day removes the most common argument after a transfer.
It gives the incoming business the number it needs to work out whether the allowance is realistic for them.
Worth knowing
Photograph the dashboard with the ignition on, showing the mileage clearly.
Work out the remaining allowance before the handover, so both sides see the same figure.
If the lease is already over its pro-rata allowance, say so plainly and agree who bears it.
The template
MILEAGE CONFIRMATION AT HANDOVER
Vehicle: [MAKE AND MODEL] Registration: [REG]
Agreement number: [AGREEMENT NUMBER] Funder: [FUNDER]
Date of handover: [DATE]
THE AGREEMENT
Contract start date: [DATE]
The rest of this template is free to members.
A template to adapt, not legal advice. Your own agreement and your funder's terms come first, and we'd always suggest checking anything you're unsure about with your accountant or solicitor.