Everything to agree, hand over and record on the day a leased vehicle changes hands between two businesses.
Use it when: The transfer has been approved and you are arranging the day the vehicle physically changes hands.
Why it matters
Most disputes after a transfer come from something nobody wrote down on the day.
The funder's paperwork covers the agreement, not the car: keys, documents and condition are between the two businesses.
A ten-minute checklist protects both sides if damage or mileage is questioned months later.
Worth knowing
Do the handover in daylight and on a dry day if you can. Wet paintwork hides scratches.
Take the photographs before anything is loaded into the vehicle.
Neither side should hand over keys until the funder has confirmed in writing that the transfer has completed.
The template
VEHICLE HANDOVER CHECKLIST
Vehicle: [MAKE AND MODEL] Registration: [REG]
Handing over: [COMPANY A] Taking over: [COMPANY B]
Date: [DATE] Place: [ADDRESS]
BEFORE THE DAY
[ ] Funder has confirmed in writing that the transfer has completed
The rest of this template is free to members.
A template to adapt, not legal advice. Your own agreement and your funder's terms come first, and we'd always suggest checking anything you're unsure about with your accountant or solicitor.